Each year about half the Suwannee St. Johns Sierra Club Group Executive Committee (ExCom) reaches the end of their terms. Some decide not to run again, others do. The Group uses democracy to hold itself accountable to its membership, so we need good candidates to best represent our members’ interests.
Our Nominations Committee (NomCom) is seeking candidates to run, so we’re looking to you to suggest nominees! This committee will be looking for at least six members who are interested in joining the current group of dedicated, smart, and hard-working members in their efforts to â€œExplore, Enjoy, Protectâ€ the environment.
Please contact us at email@example.com if you would like to be a candidate or if you would like to nominate another willing member. Please send nomination ideas no later than September 4.
After receiving nominations, the Nominations Committee will consider and recommend candidates for the ballot, which is published in the November issue of the SSJ Newsletter. Candidates may also get on the ballot by petition. Candidates get space on the ballot to advocate for their election.
Any interested person who seeks nomination but is NOT nominated by the committee will have the opportunity to run by petition.
The newly elected members will serve a two-year term, beginning in December. The main requirements (other than being a current Sierra Club member) are a willingness to work on various tasks providing leadership and direction for the Group and attending the ExCom meetings each month. Excom members also will be expected to attend a transition meeting between the old and the new ExCom that occurs sometime in December, after the election results are announced.
2020 SSJ ExCom – WHO NEEDS TO RUN
Elected for 2019-2020 â€“ need to run
1) Scott Camil
2) Janice Garry (replaced Harriett Jones)
3) Maryvonne Devensky
4) Roberta Gastmeyer (replaced Mark Hodges)
5) Greg Mullaley
Â Elected for 2020â€“2021 â€“ Do Not Need to run
1) Doug Bernal
2) Amy Crain
3) Chris Bird (replaced Malwitz-Jipson)
4) Sherry Steiner
5) Harriett Boggi (replaced Tatum)
6) Sarah Younger
2020 ELECTION CALENDAR â€“ Adopted.
Italics are notes on bylaw requirements.
May 14 â€“ ExCom sets Election Calendar. Â ExCom decides whether to allow for electronic voting (must be decided prior to appointment of the Nominating Committee, at least 4 months prior to Election Closing Date) Â
Prior to August 6 â€“ ExCom appoints Nominating and Election Committees (at least four months prior to Election Closing Date). Provide sufficient opportunity for members to submit names for consideration.
Sept 4 – Deadline to Submit Names to Nominating Committee for Consideration (provide sufficient opportunity for members to submit names for consideration)
Sept 10 (ExCom Mtg) â€“ NomCom slate presented to ExCom (must be at least 5 weeks prior to Ballot Mailing Date)
Sept 24 â€“ Petition Candidate deadline (must be at least 2 weeks after NomCom Report to ExCom)
Oct 1 (Gen Mtg) â€“ Bios due to NomCom
Oct 8 (ExCom Mtg) -Â Ballot prepared for Excom Approval
Oct 22 â€“ Obtain ballot mailing list â€“ defined as members current as of this date based on HELEN or replacement SC database. (List must be obtained no earlier than one week prior to the date ballots are mailed); send to printer along with ballot issue of newsletter.
Oct 30 â€“ Ballots mailed (must be at least 4 weeks prior to Closing Date).
Dec 3 (Gen Mtg) â€“ Election Closing Date (must be in fourth quarter, Oct.-Dec.)
Dec 3 (Gen Mtg) â€“ Ballots counted (as soon as practical after Closing Date); report emailed to ExCom and all candidates
Dec 4 – Distribute job descriptions and preferences for ExCom offices to all ExCom members
Dec 10 (ExCom Mtg) – Excom reorganization, Election Committee hears any complaints from candidates or others, and then formally reports election results to the ExCom. The Executive Committee hears any appeals of complaints regarding election results; when all appeals have been completed (including appeals of ExCom decisions), it directs destruction of nomination petitions and ballots (at next ExCom meeting).